What materials do you need to go to the administrative center fo
1. Open archives
(1) citizens with their own ID card and other valid certificates, units or organizations with their own units, the organization's letter of introction and other legal certificates, can directly apply to the district archives for the use of open archives
(2) compatriots from Hong Kong, Macao and Taiwan, holding their homecoming permits and exit / entry permits, shall submit a written application for utilization to the district archives by the relevant municipal departments or organizations at the same level or above with the district archives, and the district archives shall give a reply on whether to approve the use of the open archives within 20 working days from the date of acceptance
(3) foreigners and foreign organizations holding valid documents in China should be introced by the municipal foreign affairs department or organizations at the same level or above with the district archives to apply to the district archives for utilization, and the district archives should give a reply on whether to approve the use of open archives within 20 working days from the date of acceptance
2. Unopened archives (1) with their ID cards, citizens can access unopened archives recording their own information, such as marriage registration, one-child, two child approval, ecated youth returning to the city and ecated youth children returning to Shanghai. If the parties to a marriage need to consult their own marriage archives through entrustment for some reason, they shall provide the ID cards of the entrusting party and the entrusted party and the power of attorney notarized by the notary department
(2) citizens and organizations who make use of the unopened archives in the district archives shall go through the application proceres in the district archives with the introction letter of the organization or the organization above the street (town) where the citizen is located. The district archives shall, within 10 working days from the date of acceptance, make a reply on whether to approve the use of archives
(3) citizens and organizations can use the unopened archives handed over by the organization to the district archives with the introction letter of the organization and their valid certificates
extended data:
at present, the definition of archives in academic circles is not unified. Generally speaking, archives refer to various forms of original records with preservation value directly formed by people in various social activities. Original record is its essential attribute. The archives of ancient China had different appellations in different dynasties. It was called "book" in the Shang Dynasty, "Zhong" in the Zhou Dynasty, "classics" in the Qin and Han Dynasties, and "document", "document", "file" and "book" after the Han and Wei dynasties. Since the Qing Dynasty, "file" has been widely used, and now it is called "file"
file network
The main documents needed by the real estate bureau for file checking are: the owner's ID card and the real estate certificate
the owner of the house should go to the Municipal Housing Authority with the ID card and fill in the declaration of the loss of the house property certificate; Go to the real estate archives and issue the property ownership certificate (the real estate archives will charge the fee for the file inspection); Publish a statement on the loss of ownership certificate in the local daily newspaper
After6 months, the housing management department issued the cancellation notice of the house ownership certificate in the local daily The fee for twice publishing the newspaper shall be charged by the newspaper office). The owner of the house shall go to the municipal real estate transaction management office to handle the loss registration and certification proceres with the original newspaper, ID card and of the lost declaration and invalid announcement
extended data:
house property certificate mainly plays a role in the field of housing registration, and mainly to ensure the order and safety of registration activities. The house property certificate first plays the role of proof of the completion of registration
after completing the housing registration, the registration authority issues the house property certificate to the obligee, which indicates that the registration authority has completed the corresponding housing registration according to the facts, laws and the application of the parties
if the house property certificate has been issued for less than two years, a business tax of 5.5% of the transaction price should be paid. Ordinary houses that have been in use for two years are exempted, while non ordinary houses pay 5.5% business tax on the difference between the selling price and the purchasing price
1、 Access to the company's information:
1. Power of attorney issued by the enterprise, stamped with the company's official seal
2. The original and of the client's ID card shall be stamped with the company's official seal
3. Copy of business license
Second, access to non company information:operator's ID card
lawyer's certificate or letter of introction from law firm
the court filed a case to prove
letter of introction from the Public Security Bureau
introction letter of the procuratorate
I. enterprises stored in the instrial and commercial administration system; Internal archives;, The original documents, including shareholders, proportion of capital contribution, articles of association, changes and so on, record the whole process of the establishment, changes and development of the enterprise
The role of instrial and commercial archives is no longer the embodiment of the approval function of the government under the planned economy in the past, but the embodiment of the legal relationship in today's market economy, and the need to establish a standardized market economy system. It is embodied in the following aspects: the legal relationship of rights and obligations between enterprises, enterprises and indivials, Instrial and commercial registration files are important documents and evidence in economic exchanges and disputes2. In order to ensure the standardized joint venture cooperation, contract signing and business contacts between enterprises, it is essential for each other to know each other's credit through file checking and other channels. This kind of credit investigation can eliminate unnecessary transaction risks and maintain the principle of market norms and integrity
Through the instrial and commercial archives, we can analyze and extract a lot of instry information and competitors' situation, so as to provide scientific basis for market information analysis and business decision-makingthe remote legal investigation network makes full use of modern information technology and information network all over the country, gives full play to its unique information resource advantages, wholeheartedly provides the national remote enterprise archives inquiry service for the national users, and provides objective and comprehensive basic information for credit investigation among enterprises, legal proceedings of lawyers and relevant market analysis
Second, the difference between the instrial and commercial archives and the instrial and commercial archives:first, the content and information content of the two kinds of instrial and commercial archives are different
the external file is the electronic information page summarized and proced by the Bureau of instry and commerce where the files are stored. Sometimes it is also called machine-readable file. Compared with the internal file, it is relatively simple, and the important information is clear at a glance, which is easy for ordinary people to understand
the content is the basic information of the target company, including the company name, company address, legal representative, date of establishment, registered capital, registration number, registration authority, business term, business scope, enterprise type, enterprise status (i.e. normal business, revoked or cancelled), shareholders, annual inspection
the internal file is a of all the original files kept in the Administration for Instry and Commerce since the establishment of each company. The content is very comprehensive, only about personal identity information and account information, etc., which will be blocked by the Administration for Instry and Commerce in order to protect privacy
Secondly, the ways and methods of obtaining the two kinds of instrial and commercial archives are differentboth external files and internal files are obtained from the Bureau of instry and commerce, with the file inquiry seal stamped by the Bureau of instry and commerce
external files are generally easy to obtain, which can be found by lawyers holding lawyer's license, and can be printed from the municipal or provincial instrial and commercial bureau, instead of going to the instrial and commercial bureau where the original files are stored
in recent years, the retrieval procere of internal files has become more and more complex. In addition to requiring the mediator to bring a lawyer's certificate and a letter of introction from the law firm, many provinces and cities also require a case filing certificate to check. Some cities even need approval, and internal files can only be retrieved from the instrial and commercial bureau where the original files are stored
therefore, the archives in remote areas are very difficult, especially in Xinjiang, Qinghai and other places where it is difficult to find a lawyer's harbor, so the cost of transferring internal archives is much higher than that of external archives
finally, the two kinds of files have different purposes
if you only need to know the basic information of the target company, or use it to file a case, then checking an external file is enough
if you want to know the details of the target company, or use it as litigation evidence, you must obtain internal files
sometimes, the instry and Commerce bureaus of some provinces and cities do not transfer the internal files without the Filing Certificate, so if the internal files are really needed as litigation evidence, they can first check an external file to file a case, and then transfer the internal files after getting the Filing Certificate
ID card. Registration card. It's OK to issue a certificate in the talent market. You can ask the format of the unit's Filing Certificate, print it out in advance, and directly stamp it in the talent market
handling proceres
1. Come to the talent center or the original unit with the above materials to handle the file transfer proceres
2. In principle, I will come to handle the file transfer out. If I really need to be handled by others, I need to issue the power of attorney signed by me and the valid certificate of the agent
3 Settlement of archives management fee
the following personnel also need to provide the following materials:
Administrative and salary introction letters should be provided when transferring from other units
graates need to provide employment registration certificate and employment agreement
other materials that should be included in the archives
1. The power of attorney issued by the enterprise, stamped with the company's official seal
2. The original and of the client's ID card shall be stamped with the company's official seal
3. Copy of business license< Second, access to non company information:
ID card of the operator
a lawyer's certificate or a letter of introction from a law firm
proof of court filing
letter of introction from the Public Security Bureau
introction letter of the procuratorate
extended data:
1. Enterprises stored in the instrial and commercial administration system; Internal archives;, The original documents, including shareholders, proportion of capital contribution, articles of association, changes and so on, record the whole process of the establishment, changes and development of the enterprise
the role of instrial and commercial archives is no longer the embodiment of the approval function of the government under the planned economy in the past, but the embodiment of the legal relationship in today's market economy, and the need to establish a standardized market economy system. It is embodied in the following aspects: 1. The legal relationship of rights and obligations between enterprises, enterprises and indivials, Instrial and commercial registration files are important documents and evidence in economic exchanges and disputes
2. In order to ensure the standardized joint venture cooperation, contract signing and business contacts between enterprises, it is essential for each other to know each other's credit through file checking and other channels. This kind of credit investigation can eliminate unnecessary transaction risks and maintain the principle of market norms and integrity
3. Through the instrial and commercial archives, we can analyze and extract a large amount of instry information and the situation of competitors, so as to provide scientific basis for market information analysis and business decision-making
the remote legal investigation network makes full use of modern information technology and information network all over the country, gives full play to its unique information resource advantages, wholeheartedly provides national remote enterprise archives query service for national users, and provides objective and comprehensive basic information for credit investigation among enterprises, legal proceedings of lawyers and relevant market analysis< Second, the difference between internal and external business archives:
first, the content and information content of the two kinds of business archives are different
the external file is the electronic information page summarized and proced by the Bureau of instry and commerce where the files are stored. Sometimes it is also called machine-readable file. Compared with the internal file, it is relatively simple, and the important information is clear at a glance, which is easy for ordinary people to understand
the content is the basic information of the target company,
roughly includes the company name, company address,
legal representative,
date of establishment,
registered capital, registration number,
registration authority, business term, business scope, enterprise type, enterprise status (i.e. normal business, revoked or cancelled), shareholder status,
annual inspection status
the internal file is a of all the original files kept in the Administration for Instry and Commerce since the establishment of each company. The content is very comprehensive. It is only about personal identity information and account information, which will be blocked by the Administration for Instry and Commerce in order to protect privacy
secondly, the ways and methods of obtaining the two kinds of instrial and commercial archives are different
both external files and internal files are obtained from the Bureau of instry and commerce,
there is a file inquiry seal stamped by the Bureau of instry and commerce<
the external files are generally easy to obtain, which can be found by lawyers holding lawyer's license,
and can be printed from the municipal or provincial instrial and commercial bureau,
there is no need to go to the instrial and commercial bureau where the original files are stored<
in recent years, the retrieval procere of internal files has become more and more complex.
in many provinces and cities, in addition to requiring the mediator to bring a lawyer's certificate and a letter of introction from a law firm,
they also require a Case Filing Certificate before they can be checked. Some cities even need approval,
and internal files can only be retrieved from the instrial and commercial bureau where the original files are stored
therefore, it is very difficult to find archives in remote areas, especially in Xinjiang, Qinghai and other places where it is difficult to find lawyers who can work.
therefore, the cost of transferring internal archives is much higher than that of external archives
finally, the two kinds of files have different purposes
if you only need to know the basic information of the target company,
or use it to file a case,
then checking an external file is enough
if you want to know the details of the target company or use it as litigation evidence, you must obtain internal files
sometimes,
the instry and Commerce bureaus of some provinces and cities do not transfer the internal files without the Filing Certificate,
then if the internal files are really needed as the litigation evidence, they can first check an external file and file a case,
after getting the Filing Certificate, they can transfer the internal files
source of reference: Sogou Network - Instrial and commercial archives search
Sogou Network - enterprise registration archives information query method
(1) public security organs, procuratorial organs, judicial organs, state security organs, discipline inspection and supervision organs at all levels Audit institutions and other party, government and military organs can consult the enterprise registration files related to the investigation and handling items by holding the letter of Introction (official letter) and the working (identity) certificates of the inquiry personnel
(2) employees of an enterprise may consult the registration files of the enterprise with their business license (original ), letter of introction and ID card (work card); The legal representative or shareholder can check the registration files of the enterprise with his / her ID card
(3) entrusted by the client, the lawyer can query the enterprise registration files related to the agency matters with the original and of the court filing certificate, the original and of the power of attorney, the letter of introction of the law firm and the lawyer's practice certificate
(4) if other enterprises, institutions and indivials need to consult the enterprise registration files e to litigation and arbitration, they can consult the relevant enterprise registration files by holding the letter of introction of the unit, their ID card (work card) and relevant certificates of the court or arbitration institution
therefore, to access and the company's information (articles of association) and affix the material certification seal of the Administration for Instry and commerce, an enterprise should apply to the Administration for Instry and commerce that issued the business license and provide the materials in accordance with item (2).
Article 1 management department; 1. After the document is closed, the original shall be filed by each document management department, and the handling department shall keep the photo according to the actual needs. For special cases, if the original manuscript is required to be kept by the handling department e to business processing needs, it shall be properly kept with the consent of the head of the document management department. The document management department shall file the original manuscript with a photo. After the original manuscript is used, it shall still be sent to the document management department for filing and replacement. 2. The classified catalogue and numbering principle of files and volumes of each company shall be formulated and managed by the general manager's office of each company or the manager's office of the business division; All departments, offices and centers of the general management office shall make their own plans and submit them to the general manager office of the general management office
the second document check & receipt is available at 57347; When the documents are closed and transferred for filing, they shall be collected according to the following principles: &; 1. Check whether the text and attachments of the document are complete. If there is any shortage, it should be traced and classified immediately. 2. If the documents have been withdrawn, they shall be signed by the head of the management department. 3. Whether the handling proceres of the documents are complete, and if there is any omission, it should be returned to the handling department immediately. 4. Documents irrelevant to the case or not to be filed with the case shall be returned to the handling department immediately. 5. Securities or other valuables shall be returned to the handling department, which shall send them to the designated safekeeping department for signature and filing
Article 3 document arrangement; After receiving the documents, they should be sorted in the following ways: &; 1. The right side binding principle is adopted for Chinese direct writing documents, and the left side binding principle is adopted for Chinese horizontal writing or foreign language documents. 2. The right bound documents and their attachments shall be aligned with the upper right corner, and the left bound documents shall be aligned with the upper left corner and nailed firmly. 3. If the document is wrinkled, damaged or uneven, it should be repaired, cut and folded to make it uniform
Article 4 file classification; 1. The classification of archives should be based on the case content, department organization, business project and other factors. First, it is divided into departments, then it is divided into several major categories according to the nature of the case, and then it is divided into several sub categories in the same order. 2. File classification should be practical. If the third level of the preceding paragraph is insufficient e to the large number of cases, a fourth level "sub category" may be added after the third level. If there are not many cases, only "department" and "major category" or "minor category" can be used. 3. Cases of the same "sub category" (or sub category) should be bound in one file folder. If there are many cases and one file folder is not enough, more than two files should be bound, and "volume number" should be added after the sub category (or sub category) for reference. 4. A "table of contents" should be set on the inner page of the front cover of each file folder. When filing cases, they should be numbered and registered in sequence, and the principle of one "table of contents" number for each case should be taken as the principle. 5. The expression of file number is as follows:; A1a2-b1b2c1c2d1-e1e2a1a2 is the code of handling department, b1b2 is the large class number, C1C2 is the small class number. D1 is the file volume number, E1E2 is the file content< Article 5 file name and number; 1. The classification of archives at all levels should be given a name. The name should be concise and to the point. It should be based on the principle that it can fully express the nature of the contents of the archives, and it should have a certain category. It should not be vague. 2. The numbers of classification, volume number and contents at all levels are expressed in decimal Arabic numerals; The number of cases depends on the number and growth of cases. 3. After the names of all levels of file classification are determined, the "file classification number table" shall be prepared, that is, the names of all levels of classification and their representative numbers shall be arranged in a certain order for easy reference. 4. A number of gaps should be reserved at all levels of the file classification, so as to supplement them at any time when the organization expands or the business increases in the future. 5. Once the names of all levels of archives classification and their representative numbers are determined, they should not be arbitrarily modified. If it is necessary to modify them, they should be carefully discussed in advance, and a comparison table of new and old archives classification numbers should be drawn up to avoid confusion
Article 6 file number; 1. If the case is a new one, the category of the case and the order of its volume and contents should be found out according to the "file classification and numbering table". 2. If the case can belong to the previous case, the file number of the previous case should be identified and listed with the same number. 3. The principle of file number is one case with one number. If a case describes several events or a case is classified into multiple categories, the main categories should be determined and the file number should be listed. 4. The file number should be arranged from left to right. For cases bound on the right, the file number should be filled in the upper left corner of the first page of the case; The left bookbinder should fill in the upper right corner< Article 7 filing and file cleaning; 1. The archived documents shall be bound in loose leaf in the order of contents number in the file folder of relevant categories, and the contents number shall be indicated with "see out paper" according to actual needs for easy reading. 2. The back of the file folder should be marked with the classification number and name of the case contained in the file folder for the convenience of file investigation&# 57347;< Article 8 term of preservation; Unless otherwise specified by relevant government laws and regulations or other rules and regulations of the enterprise, the retention period of documents shall be handled in accordance with the following provisions:; 1. Permanent preservation: (1) articles of Association 2) A register of shareholders 3) Organization rules and regulations 4) Records of the board of directors and shareholders' meetings 5) Financial statements 6) Approval documents of government organs 7) Real estate ownership certificate and other creditor's rights certificate 8) Engineering design drawings 9) Other documents approved for permanent preservation. 2. 10-year preservation: (1) budget and final accounts 2) Accounting documents 3) Business plan information 4) Other documents approved to be kept for 10 years. 3.5 years: (1) contracts expired or terminated 2) Other instruments approved to be preserved for five years. 4.1-year preservation: there is no need for long-term preservation after the case is closed. 5. Rules and regulations shall be kept permanently by the regulatory department, and the user department shall keep them according to the period of validity
Article 9 file volume cleaning; 1. The file management personnel should wipe the file shelf at any time to keep the file clean, so as to prevent the decay caused by insects. When it is replaced annually, it shall be cleaned up once in accordance with the regulations. If it has expired, it may be destroyed. Before destruction, it shall be recorded and submitted to the general manager for approval. If necessary, it shall be reported to the competent authority, and the date of destruction shall be indicated in the note column of the catalogue. 2. If some of the documents whose storage period has expired still have preservation reference value after verification, the file management personnel shall add the fifth sheet of the "receiving (sending) document registration form" to the reserved documents, and indicate the date of partial destruction on the fifth sheet< Article 10 proceres for volume adjustment; 1. When the handling personnel of each department need to access the files e to business needs, they should fill in the "transfer sheet" and submit it to the file management personnel after being approved by the department head (above section chief). 2. After receiving the "transfer sheet" for verification, the file management personnel shall take out the file, fill in the lending date on the "transfer sheet", and then hand over the file to the transfer personnel“ The "transfer sheet" shall be sorted according to the scheled return date for inspection. 3. Those who borrow from the archives on the spot are not required to fill in the "transfer sheet". 4. When the files are returned, they will be put into the file folder after they are verified by the file management personnel, and the return date and signature are filled in the "transfer sheet"“ The file transfer sheet shall be kept by the file management personnel for future reference< Article 11 management of volume transfer; 1. The "transfer sheet" is based on the principle of a single case, and the longest borrowing time is limited to one week. In case of special circumstances, if you want to extend the transfer period, you should handle it again according to the transfer procere. 2. For the transferred cases, the file transfer personnel shall not replace or increase the loss. If it is necessary to open the case, the reason shall be reported and the file management personnel shall be responsible for handling it. 3. The file retrieval personnel shall return the file within the specified time limit. If other personnel access the same file, they shall register the file retrieval change and shall not give or accept it without permission. 4. Access to cases is limited to those related to the handling business. If access to cases unrelated to the handling business should be approved by the head of the document management department for preservation:
Article 1. These Regulations are formulated to improve the file preservation technology, properly maintain the file security and give full play to the file management function
Article 2. For the preservation of paper archives, measures should be taken to prevent light, heat, moisture, insects and bacteria, so as to avoid the damage of archives caused by light, oxidation or hydrolysis of paper cellulose, insects and bacteria
Article 3. Paper archives should be stored in polyester plastic film protective bags with stable chemical properties or in roll clips or protective boxes with acid free materials
Article 4. If the paper archives are damaged, they should be repaired at any time; The repair method can be mounting, inlaying or other appropriate methods
Article 5. Paper files should be mounted if they are yellowing, brittle, deteriorated or damaged e to their own and external environment
Article 6. Photographic files such as microfilm, positive, negative and photo should be stored in the protective cover (bag) or negative clip, and then put into the acid free protective box
the material of the protective cover (bag) or film holder mentioned above should be pure polypropylene, pure polyethylene plastic sheet or neutral paper
Article 7. The protection box of microfilm, positive film or negative film should be placed horizontally to avoid direct sunlight, and should be checked regularly
Article 8. Photographic archives should be equipped with special storage cabinet, which should be made of inert materials, and have the function of temperature and humidity control and fire prevention for more than four hours
Article 9. Photographic archives and video (audio) files should be warmed up graally before being put into the storage cabinet. After removal, the same is true
Article 10. Color photos for permanent storage shall be reproced into negative or color microfilm, or stored in digital or other appropriate ways
Article 11. When taking photographic archives, the file management personnel should wear cotton or nylon gloves, limited to the edge part when contacting, so as to avoid leaving fingerprints or scratches on the film
Article 12. Before the video (audio) tape files are put into storage, the anti error erasing hole should be closed, and indivial files should be stored in the insulated protection cassette box, and then placed in the storage cabinet
the storage cabinet mentioned in the preceding paragraph should be kept away from electrical appliances or places with magnetic field< Article 13: Video (audio) files should be checked and transferred regularly; If there is deterioration, it should be treated immediately and copied regularly for preservation
if the files mentioned above have been applied according to law, they should be transferred back to the starting point before they are put into storage; After fast transfer, it should be stored after heat dissipation
Article 14. In case of mildew in video (audio) files, the mold removal spray should be used to remove the mildew
Article 15. Electronic media archives shall be stored separately in protective cases made of acrylic, pure polypropylene and other chemically stable materials, and then placed in storage cabinets
Article 16 electronic media archives should be protected from direct sunlight or wiped with cleaning solution
soft cloth should be used to wipe the optical disc, and the central part should be wiped from the radial direction to the outside, avoiding the concentric direction
Article 17: avoid scratching or changing the original marking method on the surface of the optical disc
the file management personnel should wear cotton or nylon gloves when taking the discs, and the contact should be limited to the edge part, so as to avoid leaving fingerprints or scratches on the surface of the discs< Article 18 the prevention and control of pests and bacteria in archives should be carried out according to the following five stages of prevention and control measures:
(1) avoid: avoid the overgrowth of plants and trees outdoors, use night light to lure insects, and avoid stacking wood to prevent termites and other insects from breeding. In order to keep the environment clean and tidy, indoor cabinets should not be closely connected with the floor and walls, carpeting should be avoided, and water pipes should not pass through the ceiling
(2) barrier: add screens to windows, drain outlets and air vents