How to work in Financial Sharing Center

1. Johnson & Johnson, founded in 1886, is the world's largest healthcare and consumer care company with diversified procts, and the largest foreign pharmaceutical company in China

the management mode of its financial sharing center is that each subsidiary of the company does not set up a financial department, and the corresponding departments of the subsidiary submit the basic data to the Financial Sharing Center, and the financial sharing center carries out unified summary and processing, and then completes the preparation of basic vouchers, statement preparation, tax declaration, statistical data reporting and other financial work

the positions of the Financial Sharing Center are fixed, and they are only responsible for the processing of a certain data, just like the operators of the assembly line, who complete the previous data processing and the subsequent processes; For a large company like Johnson & Johnson, it is certain that the Financial Sharing Center will work overtime at ordinary times, but there will be corresponding compensation for overtime. There must be work intensity and work pressure, but not every day is high-intensity work and high-level work pressure. Only at the end of the month, all the data of the group need to be processed. At that time, it was the busiest time, and the work pressure and work intensity were also the biggest. Although usually busy, but the work pressure is relatively light

the pressure can only be controlled, but not eliminated. The pressure should be determined according to one's own pressure resistance ability, so everyone's feeling is also different. If there is such a job opportunity, it is recommended to try. After all, Johnson & Johnson, as a foreign enterprise, has a good salary.

2. There is a future
generally speaking, general ledger accounting involves a wide range of business, which is beneficial for financial personnel to comprehensively learn the business of each post, as well as internal control and prevention of loopholes. For those who want to learn, learning opportunities are far more than those of small enterprises or grass-roots enterprises. So working in the financial center can learn business more quickly and improve professional level quickly.

3. Integration key

financial sharing service is not initiated by the financial department, but generated with the management change of the group company. At the beginning of the establishment of shared services, the essential success conditions are clear vision strategy and the support of senior management, in which the integration of multiple elements is the most important. To sum up, the key points that need to be integrated are the IT system and the organizational structure

in the mode of Financial Shared Service Center, the remote financial process requires the establishment of a strong network system and enterprise information system, which can be used as an IT platform. Among them, a unified ERP system is a necessary condition for the success of building a financial sharing service platform. Its function is to solidify all financial systems in a unified database and set them uniformly by the information system, so as to ensure the effective implementation of the strategy of the headquarters

if the group originally used multiple ERP systems, such as SAP, QAD, etc., it must first implement a unified ERP within the group. If the systems can not be unified, at least they should be compatible with each other

key points of process management

there are four main points of process management, including service level agreement, charging standard, document filing and continuous optimization

first, before operating the Financial Shared Service Center, a service level agreement must be formulated, which is an important basis for communication and business evaluation between the service center and various units in the future. The confirmation of the service level agreement requires the financial managers of all companies, the group financial director and the person in charge of the shared service center to unify their views in order to get the final result. After that, all the work of the center will be based on the service level agreement, and companies can evaluate the performance of the shared service center according to the service level agreement, so as to avoid possible conflicts in the future

secondly, in the process of process reengineering, all business processes will be disassembled to the minimum unit, which is the basis of charging standard. The complexity, importance, error prone possibility and time-consuming of the minimum unit are comprehensively considered, and the standard number of the work is set, so as to standardize all the workload. This is similar to the standard cost method in the manufacturing instry, which formulates the basis of charging through standardization. The charging standard is also a part of the service level agreement and needs to be re examined and re evaluated every year

thirdly, one way of filing documents is to store the documents in the location of branches and subsidiaries. When processing business, the documents should be centralized to the service center for processing. After filing and classification, all the documents should be returned to each company before the start of the annual audit, so as to carry out local file management. The other is to keep it in the place where the service center is located. In spite of this, the documents are still kept in the local company for the first few years (usually 3-5 years) after the documents occur. Certificates over a certain period of time are rarely consulted. These certificates can be hosted in the service center. This requires that there should be a large-scale archives center where the service center is located, which can keep a large number of vouchers for companies like a library. In addition, when transferring vouchers, we can consider using image system to transfer the documents to the center in the form of image scanning. After processing, the vouchers can be printed and sorted out

fourthly, the shared service center needs to implement the concept of continuous improvement. Here, we can use the method of 6Sigma to repeatedly review the process, find out the problems, analyze the reasons, and propose solutions in time. In the daily workflow, special process control personnel, such as process manager, can be set up to examine all the processes running in the shared service center with the business personnel. In the process of process optimization, the process manager is the main initiator of the process optimization project team, or the management manager can manage the whole project. After the establishment of the team, the proposal of the problem solution, the key of the problem solution and the effect analysis of the solution should be followed up by the process optimization personnel until the end of the project. The idea of continuous optimization will help SSC of service center adapt to external changes and continuously enhance the value-added of financial work.

4. It depends on whether you operate or manage
see if the group you go to is a super big IT company, or just to save manpower and close n accountants together for bookkeeping, which is called financial sharing.

5. Enterprise financial information system is the foundation and guarantee to realize financial sharing service. Only with the support of information system, the financial sharing service mode can overcome the obstacles of geographical distance and provide wide-ranging, continuous and rapid response services to its service objects. Therefore, the unified construction and integration of the system platform is the key to the realization of shared services. Unified ERP system is the key factor to ensure the smooth construction of shared service platform. It's very important to build a good platform. There needs to be a unified it standard and a process standard, so the integration can be faster
in the mode of Financial Shared Service Center, the remote financial process requires the establishment of a strong network system and enterprise information system as an IT platform. Among them, a unified ERP system is a necessary condition for the success of building a financial sharing service platform. Its function is to solidify all financial systems in a unified database and set them uniformly by the information system, so as to ensure the effective implementation of the strategy of the headquarters. If the group originally uses multiple ERP systems, it must first implement a unified ERP system within the group. If the systems can not be unified, at least they should be compatible with each other
to build a financial sharing service center system, it is also necessary to complete the docking between the financial sharing service system and other systems. The financial sharing service system is connected with OA system, management accounting system, customer relationship management system, asset liability management system and audit system, basically realizing the business integration and data sharing of various information systems
after the completion of the Financial Sharing Center, it will be an assembly line financial accounting mode. The financial personnel will be allocated according to the business chain rather than the financial chain. The prerequisite for assembly line operation is not the personnel, but the conveyor belt, which is the tool to make it move. The construction of the shared service center also needs the support of the system. Because the system can realize the synchronization of business flow, real logistics and value flow, the system can record the response speed of each business node, and also the system can help you complete data collection and management report generation< (1) cost rection
1. Labor cost saving
there are two ways to rece labor cost: one is to rece personnel without increasing business volume, which is an intuitive cost rection; Second, the number of staff will not increase with the increase of business volume, which is a relative saving. Before sharing resources and business, all units and regions should set up the same positions, and enterprises should pay the same cost. Through the establishment of Financial Sharing Service Center, under the condition that the company's business volume remains unchanged as a whole, the financial sharing information platform is used to centralize resources and business to the Financial Sharing Service Center. Through process optimization and it system support, one person can handle the business of several units in the same position, It can also rece the number of financial personnel and intermediate management, so as to rece the labor cost of the enterprise. At the same time, in the new financial sharing service center, we can establish a new organizational structure and formulate a reasonable incentive system, which can significantly improve the work efficiency of employees
2. Rece the cost of internal management
the implementation of financial sharing service mode promotes the standardization and normalization of business process and the process and specialization of business processing; At the same time, it eliminates the repetitive and non value-added activities, greatly improves the efficiency and indirectly reces the internal management cost
(2) improvement of service quality and efficiency
based on the strong support of IT system, the financial sharing service mode can make the complex work standardized, processed and subdivided, and the work efficiency and quality of enterprises will be further improved. Through the establishment of Financial Sharing Service Center, we can adopt a unified business process and business standards for all subsidiaries, and abolish the cumbersome steps and processes. At the same time, the financial sharing service center can have all the financial data and financial indicators of related subsidiaries, and has a certain process approval authority, which can not only timely integrate data across regions and departments, but also play the role of internal power balance< (3) enhance the competitiveness of enterprises, enhance the potential of enterprise scale expansion
1. Improve the integration ability and core competitiveness
the company establishes subsidiaries or acquires other companies in new areas, and "shared service center" can immediately provide services for these new subsidiaries. At the same time, the company's managers are more focused on the company's core business, and other auxiliary functions are completed through the services provided by the "shared service center"“ "Shared service center" liberates enterprise managers from complicated non core business work. This will make it more focused on the company's core business, so as to better create value for the company. At the same time, when the company establishes a new company or acquires other companies, the center can quickly and effectively provide financial services for new subsidiaries, so as to improve the speed of resource integration and achieve the optimal allocation of resources. The center can also provide paid financial services for other companies independently, forming a new economic growth point
2. Promote the enterprise to expand scale
the implementation of financial sharing service mode helps enterprises to establish new business more quickly, and it is unnecessary to consider establishing functional support departments such as financial department for new business, because these financial sharing service centers can provide them. Therefore, enterprises become more flexible and have the ability to expand< (4) improvement of financial management level and efficiency
as the shared financial service center model adopts the same standard operation process for all subsidiaries and owns all financial data of relevant subsidiaries, data collection and analysis are easier to integrate across regions and departments. At the same time, the professionals in one aspect are relatively concentrated, and the company is easier to provide relevant training. The overall professional skills of the personnel in the "shared service center" are higher, and the services provided are more professional. In addition, the mode of "shared service center" also makes the standardization and update of IT system faster, easier to use and more cost-effective< (5) to provide commercial services to the outside world
companies can use the "shared service center" to provide paid services to other companies and obtain more profits< (1) remote service, poor communication
because the financial sharing service mode is remote centralized service, communication with business units is very important. Financial work is an important business of business units, involving procurement, planning, proction, sales, shipping and other aspects. With a large number of communication objects and a wide range of business, the effect of remote communication is obviously not as good as face-to-face communication
because each company or department is located in different regions, when financial information is transferred from each department to the Financial Sharing Service Center, it system may be unstable, resulting in data loss or loss. Due to the lack of information or the lag of transmission, the opportunity to benefit may be missed
(2) too many processes and complex operation
because the financial shared service mode is a regional or even global service unit, the business processes involved are very numerous and cumbersome, and the operation is not flexible, which will affect the operation efficiency of the financial shared service mode
as the Financial Sharing Service Center is a professional organization independent from the original enterprise, the original operation form of the company will be readjusted. The business previously operated by each department of the company is now shared by the Financial Sharing Service Center and the Department. In this mode, there may be contradictions between the two in operation e to unclear rights and responsibilities, which will affect the efficiency< (3) lower efficiency and higher cost
1. Lack of core value financial work
most financial sharing operation modes concentrate a large number of simple and repetitive financial work of business units in the Financial Sharing Service Center for centralized processing. However, e to the financial sharing service personnel can not timely understand the business nature and changes of business units, can not timely and accurately complete the core financial analysis and management, resulting in the lack of core value financial work
2. Increase travel expenses
for most enterprises, the operation of Financial Shared Service Center mode requires managers to work across regions, and aviation is the first choice, facing high travel expenses
3. Overstaffed organizations rece efficiency
enterprises that set up financial sharing centers often transfer the original financial staffing of their branches to the headquarters instead of increasing the staffing of financial sharing service centers. In this way, because a large number of personnel are concentrated in the organs, resulting in a weak sense of service and serious style of work
4. The cost increases instead of decreasing
because the financial sharing service centers are often located in developed cities, although the sharing mode reces the operation mode cost, it greatly increases the labor cost. At the same time, the cost of information management and information system is greatly increased, relatively speaking, the total cost is increased< (1) on the one hand, financial personnel no longer directly contact with the local tax bureau of subsidiaries and branches, which greatly reces the sensitivity of tax risk
(2) on the other hand, e to the poor communication between the tax personnel and the company's financial personnel, the difficulty of applying for various tax preferential policies is increasing, which makes enterprises lose a lot of opportunity cost of tax preference< (4) the "turnover trap" of the vulnerable groups
financial personnel may leave the business and become auxiliary positions. In some enterprise financial sharing service centers, employees are positioned as subordinate organizations of the former financial department, which is likely to become a vulnerable group, leading to job seekers leaving in a short time, resulting in job seekers "leaving trap".

6. Hello, large financial sharing centers are usually divided into small parts, such as special audit (expense group), statement (general ledger) and so on. Generally, they start from the audit work when they first enter, and grow slowly. However, only large companies have sharing platforms, and those who like to be stable and have little ambition can consider taking up the post. But I emphasize once again that this work is relatively monotonous Slow growth! Good luck.

7. Shared service center is a kind of shared service center, which separates the scattered and repeated basic business from the member units of enterprise group and forms a new organization to deal with it in a unified way. Through the sharing center, we can provide standardized, process oriented, efficient and low-cost sharing services for group members, and create value for enterprises
can the established sharing center achieve the goal of cost saving and efficiency improvement as expected
after the establishment of the sharing center, how to manage all aspects of the work of the sharing center
as a proct of the Internet era, how to make use of the Internet and integration to maximize the value of the sharing center
how to comprehensively manage the personnel, customers, processes and procts of the sharing center< After years of operation and development, a considerable number of large groups have changed from single format to multi format. For such groups, especially those with many formats and large span, the implementation of financial shared services will face considerable complexity in the integration, standardization, integration and unification of cross format business processes and information systems
2. Rapid growth
most large groups have entered the stage of rapid expansion and development, and the development mode of expanding their own scale based on merger is more common. In this context, the implementation of financial sharing services should take into account the expansibility brought by the growth rate of development in the future, as well as the complexity of the environment in which the system is not unified and the system standards are differentiated after entering the group under the merger mode
3. High positioning
for large groups, in order to obtain the support of the management for the project, the leading role of the scheme and the effect after implementation must be considered in the establishment of Financial Sharing Service Center at the current stage. Therefore, at the beginning of the establishment of the project, a higher target will be defined, which will also bring some complexity to the implementation of financial sharing services
4. The technology environment is complex
the information construction of large groups is often complex. There are many financial systems, and the data interaction between business and financial systems is complex. In such an environment, the implementation of financial sharing services, its supporting information system construction will have an impact on the existing system architecture and interface, and its technical difficulty is more complex
in such a complex environment, the implementation of financial sharing services needs more comprehensive and rigorous preparation, and full strategic consideration in top-level design and implementation
for the construction of financial sharing services of large groups, at the top-level design level, the management should be carried out from the perspectives of "management mode" and "control reform", while in the implementation aspect, the three aspects of "setting standards", "building" and "re implementation" can be focused
Second, the top-level design strategy of financial sharing service implemented by large groups
management mode
the construction of Financial Sharing Service Mode of large groups needs planning and design from four aspects of positioning, role, layout and path
1. Positioning planning the establishment of Financial Shared Service Center will drive the reform of the whole financial organization. Therefore, after the establishment of Financial Shared Service Center, the relationship between the Financial Shared Service Center and the finance of the group or headquarters, and the business finance of the subordinate needs to be clearly planned and designed. Before the establishment of Financial Sharing Service Center, it is necessary to clarify its control and reporting relationship in the whole financial organization, clarify the responsibility boundaries of each business with other financial departments in the headquarters horizontally, vertically and at the grass-roots level, and consider the enhancement or new financial functions of the financial team released from the base after the implementation of financial sharing, so as to promote its transformation
2. Role planning
in the promotion of financial sharing services in large groups, the establishment of Financial Sharing Service Center may not be at the group level. In this case, it is necessary to clarify the functions and roles of the group or headquarters finance in the construction process. Common role positioning includes only establishing standards for overall planning, planning and considering the project management of sharing center construction, planning and directly implementing the construction of complex sharing service center, etc. Make clear the role orientation of the group or headquarters as soon as possible, and further clarify the role division with subordinates
3. Layout planning
the construction of Financial Sharing Service Center of large group may be single center or multi center, and under the multi center mode, the layout positioning of each center can be distinguished based on the process, business type, region or disaster recovery mode. In the construction of Financial Sharing Service Center, we should make clear the layout plan in advance and reasonably choose the mode suitable for our own characteristics. In the selection, we can consider the degree of business diversification and the control of business units
the construction of Financial Sharing Service Center of large groups can not be achieved overnight, and it needs to be promoted orderly in batches. On the promotion path, it can be promoted according to different modes, such as sub process, sub region or sub business unit. All kinds of promotion modes have advantages and disadvantages. Generally speaking, promoting according to process is less complicated for finance itself, The promotion by region or business unit has less impact on business departments, and the group can evaluate and select according to its own actual situation
control change
in the top-level design stage, change management is more about risk identification in advance and risk plan preparation. In the process of change, we need to put more energy into the process monitoring of risk matters.

8.

A simple understanding of it is to equip a large server to centralize the accounting account sets distributed in different geographical locations through the Internet, and the current general practice is to transmit the information to a centralized accounting department at the end of the distribution, and these centralized accounting processes accounting and bookkeeping, so as to realize the standardization, unification and efficiency of accounting

the sharing center regards finance as a service for business departments. Firstly, it improves service efficiency with the help of clearer division of labor. Secondly, it reces repetitive work with the help of intelligent accounting of information system. The former will have limits, while the latter can be continuously improved by the sharing center, which depends on the implementation of information system

enterprises often use multiple sets of information systems at the same time, such as SAP system for core business, golden tax system for sales invoice, independent project management system for fund management, and independent OA system for expense reimbursement. As a portal for end-user interaction, financial sharing must integrate the information of all systems and provide a unified processing platform for users. Therefore, it is necessary to consider how to effectively connect various systems

extended data

advantages of Financial Sharing Center

1, rece operating costs

this can be calculated and compared quantitatively, such as analyzing the average number of vouchers processed by a "shared service center" staff per month, unit voucher processing costs, etc. Through the establishment of a new organizational structure and a reasonable incentive system in the "shared service center", we can significantly improve the work efficiency of employees and form a culture of continuous progress

2. Improve the level and efficiency of financial management

the shared financial service center has all the financial data of related subsidiaries. Data collection and analysis are no longer time-consuming and laborious, and it is easier to integrate data across regions and departments. The mode of shared service center also makes the standardization and update of IT system faster, easier to use and more cost-effective

Support the development strategy of enterprise group. So that more financial personnel are free from accounting, and can provide high-quality financial decision support for the operation and management of the company's business department and the strategic decision of senior leaders, and promote the development of core business

4. Provide commercial services to the outside world

some companies begin to use the "shared service center" (generally an independent subsidiary) to provide paid services to other companies